Writing a company policy and procedure manual

Each element should be followed by the punctuation mark shown here. Earlier editions of the handbook included the place of publication and required different punctuation such as journal editions in parentheses and colons after issue numbers.

Writing a company policy and procedure manual

This article will help guide you in crafting an effective employee manual. Getty Images Employee manuals, policy and procedure manuals, employee handbooks -- whatever you want to call them -- are often considered a necessary evil by both employees and employers.

They typically generate consternation from employees, especially if they are not clear, well-written, and specific to the business and if they focus mostly on negativity -- in other words list, only what not to do.

Employers, meanwhile, typically look at these manuals in terms of how to cover their…assets…in the event of any potential lawsuits. There is, however, a better way. In order to have an effective policy manual, the employer should take the time to identify what is important to the business, both in keeping the employees informed and happy, as well as accomplishing the business objectives of the company.

But the devil is in the details, as they say. The success of an employee handbook hinges on what you include and how you word policies.

writing a company policy and procedure manual

The first rule for writing a winning playbook is that it must be written in a clear, understandable manner, and reflect the culture of the business. Certain policies need to be in the handbook by law.

This means that you should take the time to learn about local and state requirements, as well as federal requirements, Cooper says. Other policies should be in the handbook to protect the employer.

The following guide will outline what you must include by law, clauses that legal experts say every employee handbook should include, and then other optional provisions you may want to include in an employee handbook to make it work for you and your employees.

What to Include In an Employee Handbook: Handbook Provisions Required by Law Before getting down to writing an employee handbook, business leaders need to understand what they need to include by law. That may also determine how you decide to set up the employee handbook.

The first step is to become familiar with federal, state, and local employment laws that you must abide by -- some are even required to be posted in the company employee handbook. Department of Labor spells out information for employers about federal laws that impact workplace issues on its website at www.

If your business operates in more than one state, you may have legal reasons for writing different handbooks for employees in each state. For example, if you have different business units, such as a manufacturing facility and a sales and research facility, you may want to have the core handbook be the same for each group of employees but you may want to include specific policies for specific business units, such as if one business unit has a union or hourly-paid employees, Cooper says.

After determining how you will approach the employee handbook, you need to determine which policies you need to include by law.

Some companies offer software or templates that can be a good start to step you through the process. But policies may vary from state to state. If you are unsure which policies are required by law, you should check with human resources organizations or your employment attorney.

Many state labor departments also have listings on their websites for employers about laws they must abide by when doing business in the state and these can be helpful in determining what to include in an employee handbook. The policies you need to include in an employee handbook by law may include the following:1.

Start with the basics. Develop a company mission statement and place it at the beginning of the policy and procedure manual.

Business Writing: Frequently Asked Questions

A mission statement portrays a company's main beliefs and goals for. Best-selling policies and procedures books by Stephen Page. Discover methods, business processes, and templates to use to write effective, successful, consistent, logical, and reliable policies and procedures.

Buy from schwenkreis.com (paperback) and Kindle (ebooks or PDF Books). Best-selling policies and procedures books by Stephen Page. Discover methods, business processes, and templates to use to write effective, successful, consistent, logical, and reliable policies and procedures. Buy from schwenkreis.com (paperback) and Kindle (ebooks or PDF Books).

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This manual is designed to provide you with a quick. A standard operating procedure manual reviews the core procedures in any business to ensure quality and efficiency in the delivery of goods and services.

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